CIOB AGM and EGM

Extraordinary General Meeting

Notice is hereby given that an EXTRAORDINARY GENERAL MEETING of The Chartered Institute of Building will be held at Crowne Plaza Hotel, 117 Milltown Road, Shaws Bridge, Belfast BT8 7XP on Tuesday 24 June 2025 @ 0900hrs, when the Resolutions given below will be considered and, if thought fit, passed.

By order of the Board of Trustees
Samantha Teague
Institute Secretary
May 2025

AGENDA

1. Notice convening the meeting.

2. Apologies for absence.

3. To consider and, if thought fit, pass the following resolutions (see downloads)

Note: The Board of Trustees has decided under the powers given in Bye-Law 56 to permit members of all classes to receive this notice, to attend the meeting and, with the permission of the Chair, to speak. Only Corporate Members personally present are entitled to vote upon the Resolutions. Voting shall be by a show of hands, unless a poll is demanded in accordance with Bye-Law 49.

All Corporate Members have been given the chance to express their view electronically which will be informed to the members personally present at the Extraordinary General Meeting prior to voting. The vote at the Extraordinary General Meeting will be the only voting mechanism.

Annual General Meeting

To All Members

Notice is hereby given that the Institute’s ANNUAL GENERAL MEETING will be held at the Crowne Plaza Belfast, 117 Milltown Road, Shaws Bridge, Belfast BT8 7XP on Tuesday 24 June 2025 at 0910hrs (BST) or immediately following the EGM. 

By order of the Board of Trustees
Samantha Teague
Institute Secretary
May 2025

Note: All classes of members are welcome to attend the meeting and, with the permission of the Chair, to speak. Only Corporate Members personally present are entitled to vote upon any Resolution. Voting shall be by a show of hands, unless a poll is demanded in accordance with Bye-Law 49.

All Corporate Members have been given the chance to review the Annual Review and Accounts and raise questions to [email protected]. They have been asked to express their view electronically which will be informed to the members personally present at the General Meeting prior to voting. The vote at the General Meeting will be the only voting mechanism. 

Agenda

• Notice convening the meeting
• Apologies for absence
• To consider the Annual Report of the Chartered Institute of Building including Audited Financial Statements for the year ended 31 December 2024
• To appoint the auditors of the Institute and to authorise the Board of Trustees to agree their remuneration
• To consider the composition of the Board of Trustees for 2025-2026:
  • Installation of the new President
  • Declaration of the election by the Board of Trustees of Officers and co-opted members
  • Confirmation of the Board of Trustees
  • Vote of thanks from the Incoming President
• Any other business
• Date of next meeting – June 2026